Position Title

Human Resources Benefits Coordinator & Deputy Payroll Clerk

Required Application Type

School Related Personnel

Salary/Pay Scale

estimated $50,000 - $60,000

Job Description

Civil Service HR Specialist 1 Classification

HR Benefits Coordinator – Key Duties & Qualifications

Deputy Payroll Clerk

Primary Duties

• Administer employee benefits programs (health, dental, vision, life, disability, FSA/HSA)
• Coordinate open enrollment and benefit changes
• Process new hire enrollments, terminations, retirements, and qualifying life events
• Maintain employee benefit and personnel records
• Serve as liaison with insurance carriers, brokers, and retirement systems
• Monitor and reconcile benefit invoices and deductions
• Assist employees with benefit questions and claims issues

Leave Administration

• Administer and track FMLA, Paid Family Leave (PFL), disability, and contractual leaves
• Monitor leave eligibility, usage, and balances
• Prepare and maintain FMLA notices, certifications, and related documentation
• Track intermittent leave and return-to-work requirements
• Coordinate leave administration with payroll and benefits

Workers' Compensation

• Administer Workers' Compensation claims from initial report through resolution
• Coordinate with insurance carriers, third-party administrators, and medical providers
• Maintain OSHA injury and illness records
• Assist employees with claim documentation and return-to-work procedures
• Coordinate Workers' Compensation benefits with leave and payroll processes

Compliance & Confidentiality

• Maintain strict confidentiality of personnel, payroll, medical, and benefit records
• Ensure compliance with:
  • HIPAA
  • FMLA
  • ADA
  • COBRA
  • ACA
  • FERPA
  • Workers' Compensation Law
• Safeguard Protected Health Information (PHI) and Personally Identifiable Information (PII)
• Maintain accurate records and retention schedules

Deputy Payroll Clerk – Key Duties & Qualifications (Secondary Duties)

(Primary backup to Payroll Clerk)

Payroll Support Functions

• Serve as backup to Payroll Clerk/Payroll Specialist
• Enter and verify employee payroll data
• Reconcile payroll reports and deduction accounts
• Prepare payroll-related reports for administration and auditors
• Assist with payroll audits and compliance reviews
• Maintain leave and attendance records as assigned

• Process biweekly payroll for instructional and non-instructional employees
• Review timesheets, attendance records, and leave reports
• Calculate wages, stipends, overtime, longevity, and other compensation
• Process payroll deductions for:
  • Health insurance
  • Retirement contributions
  • Tax-sheltered annuities
  • Union dues
  • Garnishments
• Maintain payroll records and employee payroll files
• Assist with W-2 preparation and year-end payroll processing

Coordination Responsibilities

• Coordinate with Human Resources regarding:
  • New hires
  • Separations
  • Leaves of absence
  • Workers' Compensation absences
  • Benefit deductions
• Assist with retirement reporting to NYSTRS and NYSLRS
• Respond to employee payroll inquiries

Compliance & Confidentiality

• Maintain confidentiality of payroll, personnel, and medical information
• Handle sensitive employee data with discretion
• Follow payroll tax regulations and reporting requirements
• Ensure compliance with district policies, labor contracts, and applicable laws
• Protect confidential records and employee information

Civil Service Title

HR Specialist I

Job Qualifications

Preferred/Minimum Qualifications

• Associate's or Bachelor's degree in Human Resources, Business, Accounting, or related field
• 3–5 years of HR, benefits, payroll, or school district experience
• Knowledge of:
  • FMLA/PFL
  • Workers' Compensation
  • HIPAA requirements
• Strong customer service, organizational, and Excel skills
• Experience with school district HR/payroll systems
• Payroll, bookkeeping, or accounting experience
• School district payroll experience preferred
• Knowledge of:
  • Payroll taxes
  • NYSTRS/NYSLRS reporting
  • Labor agreements
  • Payroll software systems
• Strong attention to detail, accuracy, and Excel skills

• Payroll processing
• Recordkeeping and reconciliation
• Data analysis and reporting
• Confidential records management
• Customer service
• Organization and time management
• Problem solving and attention to detail

Job Category

Clerical/Office

Job Location

District Office

Additional Information